As a business owner, the task of managing a team can completely take over your week – dealing with day to day issues and niggles can drain your time, affect productivity and efficiency, and leave everyone feeling like they are constantly firefighting.
Maybe it’s time to take a different approach to management and get your business running more smoothly, and all you need is just THREE short meetings a week to do it. Follow this simple formula, and you’ll notice positive changes in your business very quickly.
You should have these meetings with your Key staff members only, who in turn should be having these meetings with their team members, so everyone in the organisation is following the same process.
So what are these 3 meetings that will change how you manage your business?
1) Monday Work In Progress Meeting – 10 minutes
We recommend having a short Work in Progress meeting on a Monday to establish that everyone is clear on what their priorities are for the week, what are they working on, what deadlines are they working to, what help they may need etc.
Monday is also a great day for your team to share with you their weekly to do list. Get your team to send you their ‘to do’ list (by text or email is fine) so you can track their progress later in the week. Each team member should also be writing a daily to do list every evening, for the following day.
2) L.I.O.N. Meeting – 30 to 60 minutes
Mid week, get together for a Lion meeting with the following issues to cover:
- Last Week – what did you achieve last week?
- Issues – what issues did you face & how did you solve them?
- Opportunities – what opportunities have you spotted this week?
- Next Week – what do you commit to achieve by next week?
3) Friday WIFLE (“What I Feel Like Expressing”) – 15 to 30 minutes
The WIFLE is a useful tool for people to let everyone else know what they are excited about at the moment, share best practices, suggest fixes, air concerns or highlight roadblocks.
Each person in your team will have a turn of having a WIFLE (1-2 minutes), and while each person is speaking, no one else can interrupt. This can be a great opportunity to celebrate success or to brainstorm solutions together as a team. If you find recurring issues or common themes during the WIFLE meeting, it may be worth sitting down to see what can be done to deal with these in the future.
Friday should also be the day that every member of staff fills in next week’s ‘to do’ list, so that everyone is starting Monday with a clear idea of what needs to be done.
So now you know how to manage your team in less than 2 hours per week so go on – take ACTION, and get your team meetings working for your business!