Managing a team can completely take over your week – dealing with day to day issues and niggles can suck your time, affect productivity and efficiency, and leave everyone feeling like they are constantly firefighting.
It’s time to take a different approach to management to get your business running smoothly, and all you need is just THREE short meetings a week to do it. Follow this simple formula and you’ll notice positive changes in your business very quickly.
You should have these meetings with your Key staff members only, who in turn should be having these meetings with their team members, so everyone in the organisation is following the same process.
So what are these 3 meetings that will change your business?
Monday Work In Progress Meeting
We recommend having a 10 minute Work in Progress meeting on a Monday to establish that everyone is clear on what their priorities are, what are they working on, what deadlines are they working to etc.
Monday is also a great day for your team to share with you their weekly to do list. Get your team to send you their ‘to do’ list (by text or email is fine) so you can track their actions later in the week. Each team member should also be writing a daily to do list every night for the following day.
L.I.O.N. Meeting – 30 to 60 minutes
Last Week – what did you achieve last week?
Issues – what issues did you face & how did you solve them?
Opportunities – what opportunities have you spotted this week?
Next Week – what do you commit to achieve by next week?
Friday WIFLE – (“What I Feel Like Expressing”) 15 to 30 minutes
Use WIFLE in your meetings as a useful tool for people to let everyone else know what they are excited about at the moment, share best practices, suggest fixes, air concerns or highlight roadblocks.
Each person in your team will have a turn of having a WIFLE moment (1-2 minutes), and while each person is speaking, no one else can interrupt. This can be a great opportunity to celebrate success or to brainstorm solutions together as a team. If you find recurring issues or common themes then it may be worth sitting down to see what improvements can be made to alleviate these in the future.
Friday should also be the day that every member of staff fills in next week’s ‘to do’ list, so that everyone is starting Monday with a clear idea of what needs to be done.
So go on – take ACTION, and get your team meetings working for your business!